Edition and requirements assessment
Map user groups to email, storage, collaboration, meeting, security, endpoint and information-governance needs, then verify features against the current Google Workspace edition matrix.
Structured migration and practical collaboration
Google Workspace
Prepare Google Workspace email, collaboration, access, endpoint and onboarding decisions around the way each team works.
Connected IT
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Where the work begins
Build the decision around the business requirement.
A Google Workspace rollout brings together identities, Gmail, calendars, files, collaboration, sharing and device access. Atmic helps organisations assess the source environment, select an appropriate edition, prepare the Admin console, migrate data in controlled waves and equip users and administrators for the change. Edition-dependent controls, third-party migration limits and the boundary between corporate and personal devices are made explicit before enforcement.
Problems we help address
Clarity before configuration.
Mailboxes, aliases, calendars, groups, files and shared resources are spread across systems with incomplete ownership information.
The selected Workspace edition has not been mapped to storage, security, endpoint, retention and administrative requirements.
External sharing and personal-device access need a workable policy that distinguishes business data from individual device ownership.
Migration timing is constrained by bandwidth, source access, data volume, coexistence or applications that depend on the existing mail system.
Users understand familiar desktop workflows but need role-specific guidance for Gmail, Drive, shared drives, Calendar and browser-based collaboration.
Scope and capabilities
What a well-scoped engagement can include.
Final scope depends on the environment, priorities, product entitlements and agreed responsibilities.
Domain and Admin console preparation
Plan domains, organisational units, groups, administrative roles, core service settings and DNS changes. Record applications and devices that depend on existing mail or authentication.
Email, calendar and file migration planning
Inventory source content, permissions and unsupported items; select migration tooling; pilot representative users; and define batches, coexistence, validation and exception handling.
Access and sharing controls
Configure agreed two-step verification, administrator safeguards, sharing boundaries and application access. Context-Aware Access and advanced controls are used only where the chosen edition supports them.
Endpoint and mobile considerations
Define which devices may access corporate data, what management level is acceptable, how browser and mobile sessions are handled, and how lost or retired devices are removed from access.
Onboarding and administration
Prepare user communications, account activation, working guides and administrator runbooks for common tasks such as provisioning, group ownership, shared-drive management and offboarding.
Potential business benefits
Designed for usefulness after handover.
A Workspace edition and configuration aligned to user roles and policy needs.
Fewer migration surprises through source inventory, representative pilots and exception tracking.
More consistent access, external-sharing and administrative decisions.
Clear guidance for users moving to new email and collaboration workflows.
A supportable handover with named owners for recurring tenant tasks.
Practical use cases
Move from an existing mail platform
Prepare domains and identities, migrate pilot mailboxes and calendars, validate routing and clients, then move production batches with planned DNS changes and user communications.
Organise file collaboration
Separate personal My Drive ownership from team-owned shared drives, define managers and sharing boundaries, and migrate content with permissions and unsupported items reviewed.
Improve access governance
Review administrator roles, two-step verification, third-party application access, external sharing, inactive accounts and endpoint posture, then stage changes by risk and edition capability.
Assessment and implementation
A controlled route from current state to usable outcome.
Each stage establishes evidence for the next decision. The sequence is adjusted to suit risk, dependencies and change windows.
Discover people, data and dependencies
Inventory users, domains, mail flow, calendars, files, groups, applications, devices, permissions, data volumes and policy constraints.
Design tenant and migration settings
Confirm edition entitlements and agree organisational units, groups, roles, sharing, access, endpoint, retention and migration decisions.
Configure and pilot
Prepare the Admin console and DNS prerequisites, migrate representative users and content, test important workflows and refine guidance.
Migrate and enable users
Run approved waves, communicate changes, track exceptions and validate mail, calendar, file access, sharing and business applications.
Stabilise and transfer ownership
Resolve agreed post-cutover items, document the configuration and give internal administrators a clear operating and escalation model.
Typical deliverables
Artifacts your team can use.
- User, source-system and data inventory.
- Edition assessment and Workspace configuration design.
- Domain, DNS, access, sharing and endpoint decision record.
- Migration-batch, pilot, cutover and validation plan.
- User onboarding material and administrator runbook.
- Exception register and project handover pack.
Planning considerations
Dependencies to surface early.
- Workspace capabilities vary by edition and can change; current Google documentation and the customer's order terms should be checked before design approval.
- Migration coverage depends on the source platform, API limits, selected tooling and how permissions or unsupported object types are handled.
- Mail routing, aliases, relays and domain DNS access must be known before cutover.
- Context-Aware Access, advanced endpoint management, retention and investigation features may require particular editions or configurations.
- Bring-your-own-device decisions need privacy, ownership, selective account removal and user-communication considerations.
- Ongoing Workspace administration and end-user support are separate from a migration project unless expressly included.
Frequently asked questions
Useful questions before you begin.
Can Microsoft Office files be used in Google Workspace?
Workspace can store and work with common Microsoft Office file formats, but complex formatting, macros, add-ins and specialised workflows need representative testing. Some teams may retain desktop applications for requirements that browser-based editing does not meet.
Should team files go into My Drive or shared drives?
Content owned by a team or business process is generally easier to govern in appropriately structured shared drives because ownership does not depend on one person's account. The design should define managers, membership, sharing and lifecycle rules.
Can we require stronger access controls for sensitive users?
Yes, within the controls supported by the chosen edition and device model. Two-step verification, administrator protections, app controls and edition-dependent Context-Aware Access can be combined, then piloted before broad enforcement.
How long does a Workspace migration take?
Duration depends on user count, source access, data volume, migration-tool behaviour, bandwidth, coexistence and the number of exceptions. A pilot provides better evidence for batch size and schedule than user count alone.
Is ongoing Google Workspace support included?
Only if stated in the engagement. Migration normally covers the agreed design, configuration, data movement, onboarding, stabilisation and handover. Recurring administration and support expectations require a separate scope.
Google Workspace
Turn the requirement into a practical plan.
Share the current environment, desired outcome and timeline. We’ll help define the right next conversation.